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Email Assignments

This is an email template you can use when you want to send an assignment to your candidates as part of your hiring process. For some positions, especially technical roles, adding a written assignment or test will help you evaluate your candidates’ skills through a real work project and screen people who approach problems the best way.

You should let your candidates know about your assignment process ahead of time. Then, when writing your email, pay extra attention to your subject line and ensure it is clear about its purpose. Since there should be a specific deadline for your candidate to complete the assignment, make that clear upfront. In your email, mention the exact timeframe for the assignment and also provide contact information, in case your candidates need additional clarifications. Before hitting ‘send’, make sure you have included a link, or attachment, to the assignment along with necessary instructions to help your candidates understand what they’ll have to do. It’s also essential to send a confirmation once you’ve received their assignment, to thank them for taking the time to complete it and let them know about next steps.

Email subject line: Assignment for the [Job_title] position

Hi [Candidate_Name] / Dear [Candidate_Name],

Please find attached an assignment as part of our interview process. I’m also attaching some instructions to help you complete the assignment.

Keep in mind that there are no ‘right answers.’ This assignment is designed is to gauge your skills and give us an idea of how you approach tasks relevant to the [Job_Title] role. It would be great if you could send this over to us [within X time frame or by Y date].

Please do not hesitate to get in touch if you have any questions.

Best of luck with the assignment,

[Your name]


[When you receive the assignment]

Hi [Candidate_Name] / Dear [Candidate_Name],

Thank you for completing the assignment. Our team will review it and get back to you with feedback as soon as possible.

I hope you enjoy your day,

[Your name]

Download this sample as Word Document

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Re: Email Home Teaching Assignments

Postby halverson » Fri Oct 02, 2015 6:33 am

Is there a way to ask? While I would agree that an "email all" would be inappropriate, I think being able to send on a companionship level would be very nice.

I think you may be overestimating people's ability to hang onto a tiny piece of paper:) We live in a ward with a very high move in and out rate. Everyone's home teaching assignment has changes at least every 2 months. When we followup, we always get several "I lost my paper. We visited those that we had last month but are not sure who we have that is new."

Because saying the name of a new family doesn't help, we have to print to pdf, look up the companionship email, compose the email, attach the file, make sure the correct file is attached and send it on. Or we spend 2 out of the 4 nights we leave on visits redelivering papers that will soon be lost. An email stays in their phone and doesn't get lost.


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